Organisations, Workspaces & Collections

Affinda's platform has a built-in hierarchy that allows clear organisation of documents, user permissions and billing/credits. 


The 'Organisation' sits at the top level of the hierarchy. Billing and parsing credit usage are tracked at the Organisation level. Users are added to the organisation, however, Administrators can apply different permissions to what parts of the Organisation's Workspaces they can view.


A 'Workspace' is where one or more documents (i.e. collections) are processed. Workspaces help to organise documents by:

  • Team;
  • Job function;
  • Jurisdiction
  • Customer (in the case of software providers); or
  • Some other dimension that suits your requirements

Documents can be sent to Workspace and classified into Collections or can be sent directly to Collections. Permissions are managed at the Workspace level, so that different Users within one Organisation can view different Workspaces. 


Collections are queues or groups of documents that have similar characteristics. Within a Collection, a single AI model will be applied to all the documents. This may be one of our off-the-shelf 'generic' models, or a model trained and tailored to other documents already processed within this Collection. 

Most commonly, Workspaces will be set up with one or more Collections, each Collection representing a different document type.


Extractors are the AI models that 'extract' the data from documents within each Collection. Affinda's 'off the shelf' offerings include resume, invoice and passport Extractors.

Each Collection has a single Extractor associated with it, however, an Extractor may be applied to many different Collections. For example, a Workspace may have multiple Collections that have the same invoice Extractor applied to it, but the customer has chosen to create different Collections for North American and European invoices due to different Collection level settings (e.g. date format) being required.